We are seeking an experienced and detail-oriented HR professional with a strong administrative background to oversee the smooth operation of our office environment. You will be responsible for managing administrative tasks, coordinating office procedures and supporting various departments within the organization. Your organizational and communication skills will be vital in ensuring the overall efficiency and productivity of our workplace.
Responsibilities:
- Using your organizational skills to effectively manage office space and time, interacting with clients, collaborating with colleagues, supportiong management and ensuring efficient day-to-day office operations in a fast-paced environment.
- Maintaining and organizing office documents, records and files as well as implementing effective filing systems.
- Co-ordinating and organizing company events, meetings, conferences, managing logistics and arrangements.
- Collecting & segregating data and make them available to the senior management to support various HR & Administrative functions.
- Preparing Tax invoices, monthly sales reports, receipt vouchers and other documents as part of Sales co-ordination.
- Liaising with other sections in the department to collect data and documents related to employees.
- Maintaining and updating HR documents related to employee information to facilitate processing of personnel functions.
- Keeping all the employee records ranging from recruitment to the current status of the employee.
- Keeping all the registers and records updated for the data collection and processing in the section·
- Organizing and manage Domestic staff leave including annual leave, sickness, emergency and maternity/ paternity.
- Ensuring effective communication between departments and proactive resolution of staff concerns, attending regular inter-department meetings and positively reinforce company policies and regulations, communicate with colleagues through face-to-face, WhatsApp and email interactions.
Skills & Requirements:
- 4-5 Years of proven experience as HR/Administrative or similar role.
- Having thorough knowledge of HR procedures and practices.
- Strong organizational and multitasking skills with the ability to prioritize tasks effectively.
- Excellent communication skills in both English and Hindi.
- Proficiency in MS Office applications (Word, Excel, PowerPoint, Outlook) is mandatory.
- Working knowledge of accounting specific softwares like Tally would be highly preferred.
- Ability to maintain confidentiality and handle sensitive information with discretion.
- Attention to detail and accuracy in all tasks.
- Strong problem-solving and decision-making abilities.
- Familiarity with basic accounting principles and filing tax returns.
- A proactive and self-motivated approach to work.
- Manage the entire recruitment cycle starting from job posting, shortlisting, interviewing, sending offer letters as well as the carrying out the on-boarding process.
- Comprehensive understanding of MOHRE, UAE Labour Laws.
Location is Ajman Free Zone
Job Type: Full-time
Experience:
- HR and admin UAE: 4 years (Preferred)
Language:
- and understand Hindi ? (Preferred)
- and write English at a professional level? (Preferred)
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