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Job Title: Administrative Assistant / Bookkeeper
Location: Remote
Report to: Controller
Compensation: $55,00-$60,000 + Health Benefits, flexible hours and flexible vacation policy
About us
Specialty Exports Inc. (SEI) is a young, sales driven company supported by strong logistics, based in Toronto. SEI has a global reach and is currently experiencing hyper growth! We are super excited to expand our team to support our growing needs and are seeking a talented bookkeeper to support our Controller and strong administrative skills to assist the two CEO and CFO.
Our Culture
- We are a young, modern company, which is highly sales driven, and entrepreneurial.
- We are always seeking new ways to grow and expand.
- We value a “can do attitude” and “hands on approach.”
- We succeed as a team and fail as a team.
- We value and respect the unique skill sets of our team.
- We value a workload orientated approach to job functions. The focus is less on hours worked, and more on results achieved.
Position Summary:
Specialized Exports is seeking a detail-oriented, well-organized bookkeeper who can also provide administrative support for our leadership team.
This is a remote position reporting to theController. The successful candidate will be responsible for managing financial transactions, maintaining accurate records, and ensuring compliance with relevant regulations. This role will also provide administrative support for the founders in making calls scheduling appointments, booking international travel and organizing company meetings and/or events.
Key Responsibilities
- Manage day-to-day financial transactions, including accounts payable and accounts receivable.
- Accurately record and maintain financial data in the company's accounting system.
- Reconcile bank statements, credit card statements, and other financial documents.
- Prepare and process invoices, purchase orders, and expense reports.
- Monitor cash flow and assist with cash management activities.
- Assist with month-end and year-end financial close processes.
- Maintain accurate and up-to-date records of financial transactions and ensure proper documentation.
- Prepare financial reports and assist in financial analysis as required.
- Assist with the preparation of budgets and forecasts.
- Collaborate with cross-functional teams to ensure accurate and timely financial information.
- Ensure compliance with relevant accounting principles, regulations, and internal policies.
- Support the Controller in ad hoc financial projects and tasks as needed.
- Administrative support for the CEO and COO to document policies, process or spreadsheets as needed.
Skills & Qualifications:
- Proven work experience as a bookkeeper or worked in a similar financial or administrative role.
- Prior experience in an international company or familiarity with international financial regulations is a plus.
- Proficient in using Microsoft Dynamics accounting software and MS Office Excel.
- A bachelor's degree in accounting, finance, or a related field is preferred.
- Solid understanding of basic accounting principles and practices.
- Detail-oriented with excellent organizational and time management abilities.
- Ability to work independently and remotely with minimal supervision.
- Excellent written and verbal communication skills.
- Strong ethics and integrity in handling financial information.
Working Conditions:
- This is a hybrid position so the individual will work mostly from home and be required to meet for team meetings as needed.
- The individual will be required to have a stable internet connection and a suitable workspace conducive to performing the job responsibilities effectively. The Bookkeeper will collaborate with team members and the Controller using various communication tools, ensuring regular updates and coordination.
- Specialized Exports provides a flexible and supportive work environment, emphasizing work-life balance and professional development opportunities.
If you are a motivated individual with a keen eye for detail and a passion for numbers, we invite you to join our team as a Bookkeeper. Submit your resume no later than August 30th to Nicole Hayman to become a valued contributor to the success of Specialized Exports and to grow your career.
